Services: External Transport Manager – Red Operators

As an operator with a Red OCRS score, your undertaking has had a few setbacks with regard to annual testing and roadside inspections. NINE56 Ltd will work collaboratively with you to assess the state of your procedures and make recommendations to improve where deficiencies are found. We don’t look to pin blame on a person, we just work to improve all links in the chain. Our Target Green OCRS Management programme is individually tailored to your circumstances and will work with you to hit green OCRS as soon as possible.

We will handle your maintenance planning, which will involve a thorough review of your procedures and record keeping, a programme of checking the work of your maintenance provider and may mean that we make recommendations to change your supplier to a more suitable company. We won’t make any changes without discussing them with you, at the end of the day its your business not ours and we always bear that in mind.

Tachograph records are vital in achieving compliant operation and we will carry out a full assessment of your procedures in this area. We will make necessary recommendations for change and then take over the management of tachograph analysis. We will work to ensure regular downloads of driver cards and vehicles, analyse the data and report on infringements and issues. Again, as with maintenance and defect reporting, we will work to train your team in the right way to do things and mentor them in achieving compliant operation.

Whilst we can do much of our job from our offices, some jobs require an on-site presence. We will make regular scheduled visits to your site, along with the occasional surprise inspection to monitor performance, answer questions, provide advice and do all we can to boost your OCRS score towards the green; Its all part of our Target Green programme and each visit will come with a full report to your management team of the results and responses.

OCRS Management is vital to achieving green standard and it comes from a proactive maintenance and defect reporting system, careful review of all reported defect and management of planned maintenance reporting. Its all about spotting a problem starting before it becomes an actionable issue. We work with you and your chosen maintenance providers to ensure that your first time MOT pass rate is as high as possible and that roadside encounters with the DVSA are trouble free.

The government loves records, paper upon paper to prove everything has been done. Record keeping is therefore vitally important to maintaining your green OCRS standard. We maintain a full backup of your maintenance and tachograph records in our offices in Sheffield meaning that the DVSA can come to us for inspections rather than to you, and also that in the event that your records are lost or damaged, we can provide a copy so you never don’t have the bit of paper that the DVSA need.

We can also arrange a scan and cloud store service so that you can access your records from any internet enabled device at any time. Cloud storage is provided by selected services and all have the guarantee of multiple site servers meaning if one goes down, your data is available from other sites in the company. 0% downtime and 100% safe. Data security is also important so we carefully select our cloud storage partners based on uptime guarantees and the strength of their cyber defenses.


£500+ VAT



Maintenance Planning and Management

Defect Management

Tachograph Analysis and Reporting

Monthly Site Vists and Vehicle Audits

On Call Advice 7 Days a Week

Consumables Ordering and Supply*

Target Green OCRS Management

Monthly meetings to manage compliance and improve OCRS score